Planning an Event?
Here are a few things to remember to ensure your event runs smoothly.
Equipment and Cleaning
Hire times
Our Spaces are available for hire between 8am and 8pm every day except Bank Holidays and the week between Christmas and New Year (when the Community Centre is closed.)
Hire Time MUST include your setting up and packing up. Access will be given 10 minutes before your booking commences and the space must be cleaned and cleared no later than the end of your booked hire period,
Tables and Chairs
Our trestle-style folding tables and chairs are included in your hire charge.
45 trestle-style rectangular folding tables and 200 folding chairs are currently in stock.
(We suggest no more than six people around each table for maximum comfort.) If simultaneous events are taking place in both halls, we will allocate tables and chairs based on the number of attendees at each event.
Hirers must set up and pack away the tables and chairs before and after their event.
We offer an optional service for those who want us to set up and pack away the tables and chairs. Table/Chair set up/pack up £30.
Post-event Cleaning
The hall will be clean at the start of your hire. Hirers must clean the hall at the end of their event and do so within their hire period. We supply basic cleaning equipment i.e. sweeping brush and two large bin bags. Events for more than 50 people where food is served carry an non-optional cleaning fee of £100
We will dispose of the black bin bags after the event however, we cannot accept helium tanks (used to inflate balloons) or any other hazardous materials/items for disposal.
Such items must be removed by the hirer.
The hall must be left in the same condition it was found in. If we consider the hall has been left in an unreasonable condition after the event, we will take steps to recover the cost of any additional cleaning or necessary repairs from the hirer.
If you would like to leave the post-event clean to us we offer an optional service.
Post-event Cleaning £60.
Spaces & Equipment Included in Your Hire
Outside Space
If you hire the Main Hall you also have use of the garden located outside the side door of the Main Hall.
The use of outside space is always subject to weather conditions.
Kitchen and Café Area
The hire of the Kitchen and Café area IS NOT included with hall bookings, it must be hired separately and charged accordingly. When you hire the kitchen, you have access to a hot water urn, electric kettle, sink, hot water, a microwave oven and a regular electric oven. We have very limited cutlery and crockery so please ensure you bring your own if you are catering an event.
The Café area is in the main foyer of the building and is not a private space.
If you hire the Café for your event other visitors and hirers will be walking through.
Music and PA systems
The Small Hall is fitted with Bluetooth enabled speakers included as part of the hire charge. The Main Hall does not have a sound system fitted.
Office Equipment
Our Meeting room has a whiteboard and black whiteboard marker
If required Hirers must bring their own Projector, Screen, Photocopier, Shredder, Stationary,
Parking
Free parking is available in the 'The Watefront' car park adjacent to the Community Centre, it can be reached via the roundabout on Pevensey Bay Road (look out for the brown signs "Sovereign Harbour Village" and follow "The Waterfront" signs to the car park.)
We have two disabled bays at the rear of our building accessed via Easter Island Place. Spaces cannot be reserved so they are on a first come first served basis. The Waterfront car park has 20 disabled bays and a level footpath straight to the door of the Community Centre.
Do’s and Don'ts
Bouncy Castles
You can bring in a bouncy castle as long as you have both public liability and property damage insurance. We will need to see the policy cover note. If you are unsure, please talk to the hire company. We point customers towards Daniel at So Soft Play...
www.sosoftplay.co.uk/category/halls-and-venues/
So Soft Play have measured both our halls and understand the space and it’s limitations.
Floor Damage
We have wooden floors in both halls with underfloor heating. Hirers and equipment suppliers are not permitted to pierce the flooring or use harsh or hard-to-remove liquids that may result in damage to the floorboards.
Meeting Room Restrictions
Our meeting room is carpeted therefore food, drinks or other materials that may stain
or damage the carpet are not allowed.
Alcohol Consumption
Responsible consumption of alcohol during your event is permitted. The sale of alcohol during the event is not allowed. Hirers wishing to sell alcohol during an event must hold the correct licences and present them to us before the event.
BBQ’s, Fireworks, Naked Flames
Are NOT allowed inside, outside or in the vicinity of the Community Centre.
E scooters and Ebikes
Must be left outside the building
Please click here to read our full Terms & Conditions of Hire
Any questions drop us a line.... and have a great time!